PreClear Feature Subscriptions and Billing

Each Drivewyze PreClear feature is billed per Vehicle when a Vehicle is set to 'Subscriber' for one or more Drivewyze PreClear Features under the following conditions:

• Vehicle is set to a PreClear Feature as Subscriber for more than 20 hours within the month
• Vehicle is set to a PreClear Feature as Subscriber at the end of the month
  • In this case there is no minimum number of hours to count as 'billable'
  • Month end is calculated at 5pm Mountain on the last day of the month

Subscriber Count Report

Subscription / Billable Count history is kept for 12 months. There are two places to view the Subscription Count by month:

• count of all Vehicles across your organization Subscribed for each month and PreClear Feature via the [Subscriptions] tab
• Individual Vehicle Subscription History by month is also available when clicking the [+] on the Vehicle record on the [Vehicles] tab

Vehicle Image Configuration 

A Vehicle Image is a picture of the Vehicle which is displayed for Weigh Station Officers to be able to visually identify a specific Vehicle as it either Bypasses or Pulls Into the POE

There are two types of Vehicle Image available for you to use

1. Required: The Vehicle Image associated with your Drivewyze Account which is applied to all Vehicles by default
2. Optional:  Additional Vehicle Images which can be applied to Vehicles which do not appear visually the same as the Default Vehicle Image

Pictures to use as a Vehicle Image should be taken according to the following guidelines: Should be a photo of an actual vehicle (or a reasonable representation of the vehicle). Vehicle is shot at an angle that shows the front and side of tractor from passenger side. Image includes an attached trailer, fleet logo and colors. Photo is taken in good light with clear focus.

Example of Vehicle Placement in the picture (click to enlarge):

Adding Vehicle Images

Vehicle Images can be added in the following ways:

1. The Default Vehicle Image added to your Drivewyze Account (required)
2. Additional pictures added to the [Fleet Images] tab (optional)
   - Any Images that you have added will be available for selection when Adding or Bulk Adding Vehicles
   - Any Images which were added AFTER Vehicle(s) were added can be set by Editing each Vehicle desired

Editing Vehicle Images

Vehicle Images can be edited to change the name or image by clicking on the edit button to the right of the record.
Any Images which are Changed after being assigned to a Vehicle will automatically be applied to each Vehicle referencing said image.

Vehicle Configuration 

Using the page located at Management -> Weigh Station Bypass you can add Vehicles which currently exist in DriverTech to Drivewyze or Edit those which have already been configured.

Once a Vehicle is added to Drivewyze it cannot be removed but can have all services set to be 'inactive' achieving the same result. The reason for this is to ensure that Monthly Subscription counts will always be accurate.

Adding Vehicles 

Editing Vehicles 

Vehicles can be edited after being added to Drivewyze in the following ways:

1. One at a time by clicking on the [Edit] button to the left of the Vehicle record
2. ALL at once using the [Bulk Edit] button at the right of the tabs
   - Note that [Bulk Edit] is meant only for changing PreClear Features and Transponder settings
   - We recommend that an Audit is run after completing [Bulk Edit] operations which involved a PreClear Subscription Level change to/from "Subscriber" as a double check even if no errors were reported

Auditing

Audit provides a way to confirm that Vehicle Configuration of DriverTech and Drivewyze are in sync for

• Vehicle Existence
• Vehicle PreClear feature configuration

It is recommended to run an audit

• Periodically (weekly or monthly depending upon the number of changes you are making)
• After performing a [Bulk add] or [Bulk Edit] operation
• If any error was displayed after performing an [Add], [Bulk add] or [Bulk Edit] operation

Running an Audit is meant to be performed as a 'two pass process', being

• First Run is only for reporting allowing you to confirm if any discrepancies exist
• Second Run to [Fix Discrepancies] should be run only if discrepancies are reported, after reviewing the discrepancies.
  • When [Fix Discrepancies] is selected the system will automatically perform another Audit after correcting any issues found and report the final result.
    • In the unlikely event that either some discrepancies still exist or new ones are found, simply repeat this step to [Fix Discrepancies] again until no discrepancies are reported

Drivewyze^® is a registered trademark of Intelligent Imaging Systems IncTM.